# ARC Reader Team Setup for Authors > ARC reader team setup: build a team of genuine advance readers, deliver early copies safely and invite honest reviews for launch week. Free quote. Source: https://theauthorpublishing.com/book-marketing-services/arc-reader-team/ Publisher: The Author Publishing Last updated: 2026-10-28 --- An ARC reader team is a group of readers who receive an advance reader copy of your book before release, in exchange for an honest opinion and, if they choose, an honest review. Our ARC reader team setup builds that group from genuine readers, delivers early copies safely and sets clear, honest rules, so your book has real readers on launch day. Early reviews matter because new books have none, and readers are cautious about the unknown. But there are firm rules about how reviews may be sought. We build your team the right way, without payment for positive reviews and without fake accounts. This service is part of our [book marketing services](https://theauthorpublishing.com/book-marketing-services/) and works with a [book launch strategy](https://theauthorpublishing.com/book-marketing-services/book-launch-strategy/). ## What our ARC reader team setup includes - **Team recruitment.** A sign-up page and plan for inviting readers from your newsletter, social profiles, reader groups and genre communities. - **Delivery setup.** Early copies sent through a secure delivery tool, so readers can open the file on their device and the book is not shared by accident. - **Clear guidelines.** A friendly one-page guide that asks for honest opinions, explains disclosure and never requires a positive review. - **Schedule and reminders.** A timeline from first send to launch week, with reminder emails that are polite and useful. - **Review follow-up.** Advice on where reviews may appear, when to post and how to thank readers without pressure. ## Who this service is for - Authors launching a first book who have no review base - Authors with a series who want a standing team for each release - Authors with a newsletter who want to turn subscribers into early readers - Authors who tried ARCs before and had few or no reviews ## How this service works 1. **Plan the timeline.** We agree your release date and work back to the ARC send date. 2. **Build the team.** We create the sign-up page, welcome email and guidelines, and open recruitment. 3. **Send the copies.** We help you deliver early copies and keep a simple tracking list. 4. **Follow up.** We help you send reminders and thank readers, then review what worked. ## What is an ARC and why does it matter? ARC stands for advance reader copy. It is an early version of your finished or near-final book, sent to readers before release so they can read it and form an opinion. ARCs matter because readers often look at reviews before buying, and a new book with none can feel risky. A small team of genuine early readers can give your launch the first reviews it needs, if they like the book enough to write them. ## What are the rules for asking for reviews? Honest reviews are the only kind that platforms allow. You may give a free copy and ask for an honest opinion, but you must not pay for a positive review, require a positive review, trade reviews with other authors or use fake accounts. Reviewers should say that they received a free copy, and platforms can remove reviews that break their rules. We build your process around these rules, which can change, and we check the current guidelines before we begin. ## How many readers do I need, and when should I send ARCs? A team of 20 to 60 genuine readers is a good start for many authors, since only some will finish the book and fewer will review. Send ARCs four to six weeks before release, so readers have time to read and plan. Remind them a week before launch and again on release day. We help you build a schedule that respects readers' time, because an overwhelmed reader is unlikely to review. ## Which tools help deliver ARCs? Several tools let you send files securely and track who has opened them, and some also help readers post reviews. Others, such as services that connect books with professional reviewers, are paid and curated. We help you choose a tool that suits your budget and your readers, set it up and test it, so your team has no technical trouble. We never share your files outside the team you approve. ## How do I keep an ARC team engaged? - Welcome readers warmly and explain what they will receive - Send the book on time, with a short, personal message - Ask for honest opinions, and say that a critical review is welcome - Send one or two gentle reminders, with direct links - Thank readers after launch and invite the keen ones to your next book's team - Never chase readers who go quiet ## How long does setup take and what does it cost? Setup usually takes one to two weeks, and then the team works to your release timeline. We do not publish a price list. Every project receives a free quote with a fixed price in writing before work starts. We cannot guarantee a number of reviews, because that depends on your readers and on the book, but a well-built team gives you the best chance. ## Questions about arc reader team setup ### Can you promise a number of reviews? No. Honest reviews depend on readers, and anyone who guarantees a number may be breaking platform rules. ### Can I pay readers to review? No. Paying for reviews, or offering anything in return for a positive one, breaks platform rules. You may give a free copy and ask for an honest opinion. ### Do ARC readers have to say they got a free copy? Yes. Reviewers should disclose a free copy, and we include that reminder in your guidelines. ### Where do ARC readers post reviews? Usually on retailer pages and reader sites, when the book is live. Each platform has its own rules. ### What if a reader gives a bad review? Honest negative reviews are part of a real review base. We help you respond calmly, or not at all. ### Can I send ARCs to people I know? Yes, but reviews from close friends and family can be removed by some platforms. Prefer genuine readers. ### How do I stop my book leaking? We use secure delivery tools and clear terms. No method is perfect, but good tools reduce the risk. ### Do I keep my rights? Yes. You keep your rights, your accounts and your reader list. ## Related services - [Book marketing services](https://theauthorpublishing.com/book-marketing-services/) - [Book launch strategy](https://theauthorpublishing.com/book-marketing-services/book-launch-strategy/) - [Author newsletter setup](https://theauthorpublishing.com/book-marketing-services/author-newsletter/) - [Amazon bestseller launch](https://theauthorpublishing.com/amazon-publishing/bestseller-launch/) - [Goodreads author setup](https://theauthorpublishing.com/book-marketing-services/goodreads-author-setup/) ## Why authors work with us - You keep your rights, your royalties and your accounts - You receive a written scope and a fixed price before any work starts - You approve every file before it moves to the next step - One project manager keeps you informed at every stage